The GDPR came into effect in the EU region on 25th May 2018, replacing the previous Data Protection Act 1998 in the UK. The EU legislation implemented it with one objective in mind: To give more power to the data owners, the general public, whose personal data is being collected by businesses. Following GDPR, companies have to be more accountable with how customer data is collected, stored, and used.
This legislation is mandated across all EU and EEA regions, including companies that sell and store personal data of citizens in Europe. Hence the GDPR affects not just companies in the EU but all companies across the globe that collect data of EU citizens.
In this purview, companies with EU consumers must understand the concept of GDPR.
The GDPR applies to all personal data relating to a customer. How can we determine whether information should be classified as personal data or not?
GDPR Article 4 defines personal data as:“ ‘Personal data’ means any information relating to an identified or identifiable natural person (‘data subject’)”
The information identifiable to a data subject may include but is not limited to:
Companies will now have to become accountable for how their client’s information is being handled and processed. To achieve GDPR compliance, companies must adhere to these six data protection principles:
Personal data that is attributed to a data subject must be processed lawfully. The data subject should be informed of the reasons for processing their personal data and its intent. This ensures that transparency is maintained at all times.
The collected data can only be used for the specified purpose and that too with the consent of the data subject
Collect only the data necessary for business
Personal data should be accurate and updated. If errors exist, it should be corrected as soon as it is detected.
If your business no longer requires the data, then it has to be reviewed and removed. Under the GDPR, companies are required to remove all personal data that has served its purpose.
The data must be protected with proper encryption techniques to ensure that confidentiality and integrity are always maintained.
Becoming GDPR compliant encompasses all parts of your organization. From the HR department to the marketing team, all your business units that interact with customer data need to be aware of GDPR.
Here are some of the preliminary steps that can be undertaken:
The first step of action involves creating a Data Map for your business. A data map ensures the documentation of the data flow within and allows a more straightforward analysis of the source of data, the reason for collection, and how it will be handled.
It can be an employee within the organization who has expertise in the processing of data. Their primary responsibility lies in monitoring compliance and raising awareness of GDPR within the workplace.
GDPR has resulted in a broader awareness of data protection and the privacy of consumers. Data is the new oil, and the corporate world has realized this.
GDPR is a step in the right direction to enable a business to leverage the power of data and align its data management framework with the best practices. Initially, it may seem like an impossible task to fulfill, but being GDPR compliant will strengthen your ties with your clients and will be worth investing in the long run.
Who all needs to be GDPR compliant?
If your business has clients in the EU region, it is imperative that the business is GDPR compliant. Though it may seem like being GDPR Compliant is a herculean task, the benefits that come along with it are numerous.
How to get GDPR certified?
GDPR certification refers to becoming legally compliant with the EU’s GDPR.
For your organization to get GDPR certified, an accredited standards body that should be a competent supervisory authority needs to audit your organization. On passing this audit, the organization can get certified.
What should I do to get GDPR compliance?
The process involves:
It is essential to get certified by an independent standards body that it is trustworthy.
Several Examples of acceptable standards body includes EuroPriSe, TRUSTe, ISO 27001 Information Security Management Systems, and Cyber Essentials, Cyber Essentials, to name a few.
GDPR Compliance is a necessary step to privacy for the EU citizens and NDZ makes sure that we help firms come under those guidelines with our GDPR Compliance Consulting.
To learn more about GDPR Compliance Consulting, reach out to us at firstname.lastname@example.org